Terms of Use of the Hansa Careers Website

1. General Provisions

1.1. These Terms of Use define the rules governing access to and use of the website available at www.hansacareers.ee, operated by Handke Holding OÜ, a company registered in the Republic of Estonia under registration number 17387477, VAT EU: EE102932869, with its registered office at: Harju maakond, Tallinn, Kesklinna linnaosa, Sakala tn 7-2, 10141, operating under the brand name Hansa Careers (hereinafter: the "Administrator" or the "Service Provider").

1.2. The Website serves to present the Administrator's activities in the field of employment intermediation, including in particular:

• facilitating connections between Candidates seeking employment and employers or entities seeking employees or collaborators;
• enabling Candidates and Clients to contact the Administrator;
• publishing informational content related to the Administrator's activities and the principles of cooperation.

The Administrator does not employ Candidates and does not assign workers — its activity is strictly limited to facilitating contact between the Candidate and a potential employer.

1.3. The Website may be made available in several language versions prepared by the Administrator. If any information presented on the Website is unclear, ambiguous, or raises linguistic doubts for the User, the User is obliged to contact the Administrator to obtain clarification before taking any action or submitting any data. By using the Website, the User confirms that they understand its content.

1.4. The Website is for informational purposes only and does not constitute a commercial offer, an offer to conclude a contract, or a guarantee of service provision. The content published on the Website does not constitute legal, professional, or financial advice.

1.5. By using the Website, the User accepts these Terms of Use and agrees to comply with them. A User who does not accept these Terms must discontinue use of the Website.

2. Contact Details of the Administrator

2.1. The Administrator of the Website and of any personal data processed through it is Handke Holding OÜ, a company registered in the Republic of Estonia, registration number 17387477, with its registered office at: Harju maakond, Tallinn, Kesklinna linnaosa, Sakala tn 7-2, 10141, Estonia, operating under the brand name Hansa Careers.

2.2. For matters related to the functioning of the Website, the scope of services, and the processing of personal data, the Administrator may be contacted via:

• e-mail: office@hansacareers.ee
• phone: +372 5617 1770
• contact form available on the Website
• correspondence address:
  Handke Holding OÜ,
  Harju maakond, Kesklinna linnaosa,
  Sakala tn 7-2, 10141 Tallinn, Estonia
  
  The preferred form of written communication is electronic communication (e-mail). Taking into account the nature of the information transmitted, including the potential transmission of personal data, electronic communication allows for more efficient handling of requests and helps reduce the risk of unauthorized access to data, which may occur when traditional postal correspondence is used.

3. Scope of Services Provided Through the Website

3.1. The website available at www.hansacareers.ee (hereinafter: the "Website") serves as an informational and contact platform for the activities of Handke Holding OÜ operating under the brand name Hansa Careers, which provides employment intermediation services for Candidates and business Clients from the Member States of the European Union and the European Economic Area.

3.2. Through the Website, Users may in particular:

• familiarise themselves with the scope of Hansa Careers' activities;
• obtain general information regarding the recruitment process and the principles of cooperation;
• review the Privacy Policy and these Terms of Use;
• contact the Administrator via the contact form or by e-mail;
• provide basic information necessary to initiate communication with the Administrator;
• view current job offers, if and when they are periodically published.

3.3. The Website does not allow the creation of user accounts, logging in, or submitting applications through an automated system. All documents and correspondence are exchanged directly between the User and the Administrator.

3.4. The Website does not allow the conclusion of contracts by electronic means, nor does it support online payments. Recruitment processes and all cooperation-related activities are carried out individually, outside the framework of the Website.

3.5. The information published on the Website is for informational purposes only and does not constitute:

• an offer within the meaning of civil law;
• a guarantee of employment or an assurance that a Candidate's profile will be presented to an employer;
• an obligation to establish cooperation with any User.

3.6. The Administrator reserves the right to update, modify, or temporarily restrict the availability of the Website, its content, functionalities, and the forms made available — without the need to notify Users in advance.

4. Rules for Using the Website

4.1. Use of the Website is voluntary and free of charge. The User is obliged to use the Website in a manner that complies with applicable law, good practice, principles of social coexistence, and the provisions of these Terms of Use.

4.2. The User must refrain from any actions that could disrupt the proper functioning of the Website, expose the Administrator to damage, infringe the rights of third parties, or negatively affect the security of information systems.

4.3. In particular, it is prohibited to:

• transmit content that is unlawful, offensive, vulgar, or infringes copyrights, personal rights, or the rights of other entities;
• attempt to gain unauthorised access to the Administrator's information systems or interfere with their operation;
• use the contact forms for advertising purposes, bulk messaging, spam, or activities unrelated to the purpose of the Website;
• undertake actions that may compromise the security, integrity, stability, or performance of the Administrator's systems, including attempts to generate excessive server load;
• transmit content or attachments containing malicious software, viruses, or any other harmful code.

4.4. Content provided to the Administrator must be accurate, complete, and not misleading. The User bears full responsibility for the information and materials sent via the Website or by e-mail.

4.5. The Administrator assumes no liability for temporary unavailability of the Website resulting from technical, maintenance, infrastructural, or other causes beyond the Administrator's control, such as failures, errors of the hosting provider, DDoS attacks, network problems, or force majeure events.

4.6. The Administrator reserves the right to:

• temporarily restrict or block access to the Website in order to perform technical work, updates, or improvements;
• refuse to process submissions or block access for Users violating these Terms of Use or posing a security risk;
• remove, reject, or disregard submissions containing unlawful content, incomplete information, content inconsistent with the purpose of the Website, or content that violates security principles.

5. Personal Data Protection

5.1. The Administrator processes the personal data of Users of the Website in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR), the Estonian Isikuandmete kaitse seadus (Personal Data Protection Act), and other applicable data protection legislation.

5.2. Detailed information regarding the scope of the personal data processed, the purposes, legal bases, retention periods, data recipients, rules for data transfers outside the EEA, as well as the rights available to the User, is provided in a separate Privacy Policy, which forms an integral part of these Terms and is available on the Website.

5.3. Personal data of Users may be processed in particular for the purpose of:

• enabling contact with the Administrator via the contact form or by e-mail;
• conducting correspondence and handling inquiries;
• carrying out recruitment procedures — in the case of Candidates responding to specific job postings;
• establishing and performing cooperation with business Clients or the Administrator's partners;
• fulfilling obligations arising from Estonian and European Union law, including documentation, archiving, and accounting requirements.

5.4. Personal data may be disclosed to trusted third parties providing services to the Administrator, such as hosting providers, e-mail service providers, security tool suppliers, IT service providers, accountants, or consultants. In the case of Candidates, data may be transferred to potential employers — solely with the knowledge and consent of the data subject and exclusively in connection with a specific recruitment process.

5.5. Users have the rights set out in the GDPR, including the right of access, rectification, restriction of processing, erasure, data portability, objection, as well as the right to lodge a complaint with a supervisory authority. The procedure for exercising these rights is described in the Privacy Policy.

5.6. Providing personal data in the contact form is voluntary but necessary to respond to an inquiry or enable communication with the Administrator. Submitting application documents in response to a specific job posting is voluntary but required in order to participate in the recruitment process.

5.7. The Administrator applies appropriate technical and organisational measures to ensure the protection of personal data and the security of transmission, including: encrypted connections (SSL/TLS), server security measures, access control, regular system updates, and protective tools preventing abuse and automated submissions (anti-spam and anti-bot mechanisms used in the contact form). These mechanisms may process basic technical data (e.g., IP address, browser signals) solely for the purpose of assessing abuse risks and ensuring security.

5.8. Application documents submitted outside a response to a specific recruitment announcement, or without the required legal basis (e.g., voluntary additional data provided without consent), are not processed and are deleted immediately, in accordance with the rules outlined in the Privacy Policy.

6. Rules on the Use of Cookies

6.1. The Website does not use its own Cookies or similar technologies for analysing user behaviour, marketing, advertising, or profiling purposes.

6.2. Only strictly necessary technical Cookies may be used on the Website, employed by external security tools that protect the contact form against spam, automated submissions, and abuse. These Cookies are not used for profiling Users, analysing their activity, or for advertising purposes, and their use is limited solely to ensuring the security and proper functioning of the Website.

6.3. The technical Cookies referred to above are essential for the functioning of the contact form and, in accordance with the ePrivacy Directive and the Estonian Elektroonilise side seadus (Electronic Communications Act), do not require the User's consent.

6.4. Should additional Cookies be introduced in the future — in particular functional, analytical, or advertising Cookies — Users will be notified in a clear and legally compliant manner. A consent management tool will be made available in accordance with GDPR and ePrivacy requirements.

7. Administrator's Liability

7.1. The Administrator exercises the highest level of care to ensure that the information published on the Website is reliable, up to date, and factually accurate. Nevertheless, the Administrator does not guarantee full accuracy, completeness, or timeliness of the content and shall not be liable for any consequences resulting from the User's use of such content in a manner inconsistent with its intended purpose or without conducting independent verification.

7.2. All content published on the Website is provided for informational and illustrative purposes only. It does not constitute:

• an offer within the meaning of civil law,
• professional, legal, tax, or specialist advice,
• any assurance, guarantee, or promise of service provision or employment.

The User makes all professional or business decisions at their own risk.

7.3. The Administrator shall not be liable for damages arising in particular from:

• temporary unavailability of the Website caused by maintenance, updates, technical failures, or force majeure;
• technical errors or interruptions in external infrastructure (e.g. hosting services, e-mail systems);
• the User providing incorrect, incomplete, or outdated data;
• actions or omissions of third parties, including Candidates, employers, business partners, or Website Users;
• content published on third-party websites linked on the Website;
• random events, cyberattacks, malware, or other security incidents beyond the Administrator's control;
• breaches of law committed by Users or third parties using the Website.

7.4. The Administrator does not guarantee that the use of the Website will be free from errors, technical interruptions, delays, or incompatibility with the User's device. The Website's functionality may be changed, expanded, or limited without prior notice.

7.5. The Administrator is not responsible for any lack of access to job offers, delays in communication, or technical difficulties arising from infrastructure failures, network overload, malfunctions of the User's device, or other circumstances beyond the Administrator's control.

7.6. Any content relating to recruitment processes, job descriptions, cooperation procedures, or job offers shall not constitute a guarantee of employment, a promise to conclude a contract, or any commitment from the Administrator or its partners.

7.7. The Administrator reserves the right to temporarily limit or disable access to the Website for the purpose of maintenance, updates, or modifications. Users shall not be entitled to any claims against the Administrator in connection with such actions.

8. Copyright and Intellectual Property

8.1. All content made available on the Website — including, in particular, texts, descriptions, photographs, graphics, visual elements, layout design, logos, audiovisual materials, multimedia files, source code, navigation structure, and user interface components — constitutes the property of the Administrator (Handke Holding OÜ operating under the brand Hansa Careers) or has been used on the basis of valid licences, permissions, or authorisations. These materials are protected under copyright law, industrial property law, and other regulations governing the protection of intellectual property in force in the Republic of Estonia and within the European Union.

8.2. Some photographs, icons, graphics, or video materials may originate from royalty-free libraries or other repositories offering non-exclusive licences. The Administrator uses such materials in accordance with the applicable licence terms. Depictions of persons featured in visual materials are illustrative only and do not represent actual Candidates, employees, clients, or other individuals associated with the Administrator.

8.3. It is prohibited to copy, reproduce, modify, publicly share, translate, publish, distribute, place on the market, or otherwise use any content made available on the Website — in whole or in part — without the Administrator's prior written consent, unless mandatory provisions of law expressly provide otherwise. This prohibition also applies to materials originating from royalty-free libraries or stock repositories which have been placed on the Website under licence but do not entitle the User to copy them from the Administrator's site.

8.4. The name "Hansa Careers", the logo, visual identity elements, and any other marks used by the Administrator constitute its works or personal rights and are protected under the applicable legal provisions, irrespective of whether they are registered as trademarks. Any unlawful use, imitation, or application of such elements in a manner that may cause confusion is prohibited and may result in civil or criminal liability.

8.5. The User may use the Website's content exclusively for personal and informational purposes. The User is prohibited from further disseminating, copying, publishing, modifying, sharing, or using such content for commercial, marketing, or competitive purposes without the Administrator's consent.

8.6. A User submitting any materials to the Administrator (in particular the content of messages, documents, or attachments) declares that:

• they hold full rights to use and share such materials,
• the materials do not infringe the rights of third parties or any applicable laws,
• the materials do not contain unlawful, misleading, or defamatory content.

The Administrator shall not be liable for any content provided by Users.

8.7. Any infringement of copyright, intellectual property rights, identifying marks, or personal rights of the Administrator may constitute grounds for taking appropriate legal action, including pursuing civil claims or reporting the matter to the competent law-enforcement authorities.

9. Amendments to the Terms of Use

9.1. The Administrator reserves the right to amend these Terms of Use at any time, in particular in the event of:

• changes in applicable laws affecting the content of the Terms,
• changes in the Administrator's business activities or the functioning of the Website,
• introduction of new services, content, functionalities, or tools,
• the need to clarify or improve the readability of specific provisions,
• technical or organisational changes affecting the operation of the Website.

9.2. Amendments to the Terms of Use take effect upon publication of the updated version on the Website, unless the Administrator expressly indicates a different date for their entry into force.

9.3. Continued use of the Website after the publication of amended Terms of Use shall be deemed acceptance of their new wording.

9.4. The current version of the Terms of Use is always available on the Administrator's Website at the appropriate URL.

10. Applicable Law and Jurisdiction

10.1. All matters related to the use of the Website and these Terms of Use shall be governed by the laws in force in the Republic of Estonia, in particular:

• Võlaõigusseadus (Law of Obligations Act),
• Elektroonilise side seadus (Electronic Communications Act),
• Isikuandmete kaitse seadus (Personal Data Protection Act),
• Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR).

10.2. Any disputes arising in connection with the use of the Website or the content of these Terms of Use shall fall under the jurisdiction of the courts of the Republic of Estonia that are territorially competent for the Administrator's registered seat.

10.3. In the event of discrepancies between different language versions of the Terms of Use, the version drawn up in Polish shall prevail, unless the Administrator expressly indicates otherwise.

10.4. The Website is not intended for use in countries where its content, operation, or the information provided could violate local legal regulations. The User accesses the Website at their own risk and is responsible for complying with the laws applicable in their country of residence.

11. External Links

11.1. The Website may contain links to external websites, including websites of public institutions, administrative bodies, technology service providers, business partners, and other entities supporting the Administrator's operations.

11.2. External links are placed solely for informational or supportive purposes, or to facilitate the User's access to certain services, functionalities, legal regulations, or educational content. The inclusion of a link does not constitute a recommendation, endorsement, approval, or commercial association between the Administrator and the operator of the external website, unless expressly stated otherwise.

11.3. The Administrator shall not be liable for:

• the content, accuracy, completeness, or reliability of information published on external websites,
• the privacy policies, terms of use, data-processing rules, conditions of service, or security standards applied by such external websites,
• any damages, irregularities, or breaches arising from the use of third-party websites or services to which the links lead,
• the operation of software, cookies, scripts, analytical tools, or any other mechanisms implemented by third-party websites.

11.4. Use of external links is entirely at the User's own risk. The User is advised to familiarise themselves with the Terms of Use, Privacy Policy, and cookie provisions applicable on any third-party website they visit.

11.5. The Administrator exercises due diligence to ensure that links lead to reliable and secure sources; however, the Administrator does not guarantee their continuous availability, accuracy, or compliance with the User's expectations.

12. Provisions Concerning Minors

12.1. The Website and the services provided by the Administrator are intended exclusively for adults who are at least 18 years of age.

12.2. The Administrator does not knowingly process the personal data of minors. Should the Administrator receive data belonging to an individual under the age of 18, such data will be deleted without delay.

13. Final Provisions

13.1. These Terms of Use enter into force on the date of their publication on the Website and remain in effect until amended or replaced with a new version.

13.2. Use of the Website constitutes acceptance of these Terms of Use and an obligation for every User to comply with them.

13.3. If any provision of these Terms of Use is deemed invalid, ineffective, or unlawful, this shall not affect the validity of the remaining provisions, which shall continue to apply in full.

13.4. Any matters not regulated by these Terms of Use shall be governed by the laws in force in the Republic of Estonia, including provisions concerning the provision of services by electronic means and the general rules of civil law.